1. Welcome & How to Use This Page

Welcome to the Ward One Democrats’ Ward-Wide Meeting! This guide explains each step of the meeting, links all documents, and makes it easier to follow along without printed packets. The agenda and sequence follow our bylaws and parliamentary authority (Robert’s Rules of Order).

The meeting

2. Quick Navigation

• Registration

• Call to Order

• Preamble

• Minutes

• Agenda Adoption

• Officer Reports

• Bylaws Amendments

• Special Precinct Caucuses

• Ward 1D Role in the 2026 Primary

• Announcements

• Adjournment

3. Registration

Registration will be handled by volunteers.
No action required; simply check in at the registration table.

4. Call to Order

Quorum rule: 25 members in good standing, including 3 officers (Bylaws Art. VI).
This section includes:

• Opening of the meeting

• Reading of the Preamble

Add a link: View Preamble

5. Reading and Approval of Minutes

Document: Minutes of the July 26, 2025 Special Meeting
Add a button: View Minutes

Members may propose corrections. If no corrections are offered, the minutes stand approved.

6. Adoption of the Agenda

Requires a 2/3 vote.

Documents:

• Proposed Agenda

• Proposed Special Rules of Order

Buttons:
View Agenda
View Special Rules

Plain-language explanation:
This is when the assembly adopts the meeting’s program and rules, which govern debate, voting methods, and the sequence of business.

7. Reports of the Officers

Each officer may offer a brief update and direct members to volunteer opportunities.

Add links:

• Volunteer Form

• Committee sign-ups: Issues, Hospitality, Bylaws, Communications, Finance & Funding

8. Bylaws Amendments

Create accordion sections for each document:

• Bylaws Amendments Detailed Agenda

• Clerical Corrections

• Authorization of Electronic Meetings

• Special Elections Amendment

• Redline Document

• Substitute Amendment

Buttons:
View Proposed Amendments
View Redline
View Substitute

Short explainer:
These proposed amendments are under consideration. Adoption requires a two-thirds vote (Bylaws Art. XII).

9. Special Precinct Caucuses

Accordion items for:

• Detailed Precinct Caucus Agenda

• Precinct Reference Table

• Open Precinct Map

• Nominee List

• Interest Form

• Blank Ballot (if allowed)

• Tellers’ Report Template

• Elected Precinct Representative List (to be added after voting)

Explainer:
This section covers elections to fill precinct representative seats, including nominations, balloting, and certification.

10. Ward One Democrats’ Role in the 2026 Primary

Show the main motion:

Main Motion:
Resolved, That the Ward One Democrats support the establishment and implementation of an endorsement process, including a calendar of meetings, for races appearing on the June 16, 2026 Ward One primary ballot.

Buttons:
View Motion Text
View Bylaws Reference
Examples of Possible Amendments

Plain-language explainer:
This discussion focuses on whether and how the organization should conduct an endorsement process for the 2026 primary. Members may discuss, propose amendments, and participate in breakout conversations before formal action is taken.

11. Announcements

Members may offer announcements or flag business they wish to bring up at a future meeting.

12. Adjournment

Short RONR explainer:
Because the next general body meeting is more than a quarter away, the assembly may authorize the Ward One Democratic Committee to approve the minutes of this meeting.
Corrections can still be made later.

Buttons (optional):
View Bylaws Reference for Minutes Approval

13. All Meeting Documents (Index)

List every document and link in one place for convenience.

14. Need Help?

• info@ward1democrats.org

• Volunteer table contact

• Link to the bylaws